Outlook tutorials

Outlook Tutorials: Mail, Calendar and OneDrive

Step-by-step guides for Outlook on the web and the new Outlook for Windows: inbox rules, automatic replies, templates, calendar reminders and mailbox settings.

Each guide is tested in a real Microsoft 365 mailbox. OneDrive guides are at the end of this page.

  • 23free step-by-step guides
  • 4topics
  • Oct 2026last updated

Written and tested by Carissa Gudino. Updated October 2026.

New to Outlook? Start here

These guides cover what most people need first, in a sensible order.

  1. How to Create Inbox Rules in Outlook Online (Invoices Example, Step by Step)Sort incoming mail automatically with rules.
  2. How to Set Automatic Replies in Outlook Online (Out of Office)Turn on an out-of-office reply.
  3. How to Send an HTML Email and Save It as a Template in Outlook OnlineSave a reusable email template.
  4. How to Set Calendar Reminders in Outlook (Microsoft 365)Get reminded before every meeting.
  5. How to Check Storage Space in Outlook Online (and Free It Up)Check your mailbox size and free up space.
  6. How to Save Outlook Emails and Attachments to OneDriveSave attachments straight to OneDrive.

Email: send, sort and organize10

Rules, templates, forwarding, downloads, images and fonts in Outlook on the web.

Calendar3

Reminders, birthdays and private events in your Outlook calendar.

Notifications, spam and account settings6

Mailbox storage, automatic replies, blocked senders, search history and accounts.

OneDrive4

Microsoft's cloud storage: the recycle bin, backups, saving Outlook mail and sync messages.

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Frequently Asked Questions

Is Outlook on the web the same as the new Outlook for Windows?

They look and work almost the same, and most settings carry over between them. Classic Outlook for Windows is a separate desktop app with its own menus, so some steps differ there.

Is Outlook on the web free?

Yes for personal use: you can sign in at outlook.com with a free Microsoft account. Work and school accounts get Outlook on the web through their Microsoft 365 subscription.

How do I set an out-of-office reply in Outlook on the web?

Go to Settings > Account > Automatic replies, turn them on, optionally set a time period, write your message and select Save. Our automatic replies guide shows each screen.

Do these guides cover OneDrive too?

Yes. The OneDrive section covers the recycle bin, backing up to an external drive, saving Outlook emails to OneDrive and the “make sure OneDrive is running” message.