Are you aware of sending HTML templates in Outlook Online? This is the right tutorial to check how to send HTML templates in Microsoft Outlook Online.
Sending HTML templates in Outlook Online or any email client offers several benefits, depending on our specific needs and goals. It shows branding, professionalism, and many more.
Let’s see how to use the HTML template in Microsoft Outlook Online.
HTML Email in Outlook Online Web Application
Follow the below steps to send an HTML template from the Outlook Online Web application.
Step-1: Open Microsoft Outlook from a browser such as Chrome, Safari, or Internet Explorer.
Step-2: Click the gear icon or settings icon at the top right of the home page of the Outlook Online Web application.
Step-3: Click Mail -> Compose and reply then choose HTML format in Outlook Online Web application
Once you have chosen the HTML format changes will be made to change text format in the Outlook Online Web application.
Send HTML Template in Outlook Online Desktop Application
Follow the below steps to include the HTML template in the Outlook Online desktop application.
Step-1: Open Microsoft Outlook from the desktop application.
Step-2: Click New Email from the Home page of the Outlook desktop application to send an HTML template.
Step-3: Click the three dots or ellipsis in the top right of the New Email and simultaneously click Attach file under Html templates.
Step-4: Make sure you have already downloaded the HTML template on your PC. Browse from your PC and choose in the Tools as Insert as Text to add an HTML template to the Outlook Online desktop application.
Once it is added, we can send it to the particular person in the Microsoft Outlook online desktop application.
Benefits of using HTML Templates in Outlook Online Email
Check below the reasons for using HTML templates in Microsoft Outlook Online applications.
Accessibility – We can include accessibility features in our HTML emails, making them more inclusive and compliant with accessibility standards. This makes other users understand the content clearly.
Professionalism – Sending well-designed HTML template emails can give us a professional image, which can be most important for businesses and organizations.
Information Presentation – When you need to present complex information or data, HTML emails provide the flexibility to structure and format it in a way that is easy for recipients to understand.
Tracking and Analytics – HTML emails often include tracking features that allow you to monitor the performance of your email campaigns. You can track open rates, click-through rates, and other metrics to assess the effectiveness of your emails.
Rich Content – HTML template emails support various types of rich content, such as images, videos, buttons, and links. This enables us to showcase products, services, promotions, or multimedia content effectively.
Branding – HTML emails provide an opportunity to reinforce your brand identity. You can use your brand’s logo, colors, and style in the email design to maintain uniformity across all your communications.
These are all the main benefits of using HTML email in Microsoft Outlook Online.
In this Microsoft tutorial, we have seen how to add an HTML template and also how to compose mail in HTML in the Microsoft Outlook application.
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I am Kirithika and a senior technical content writer expertise in using various Microsoft and Google tools like OneDrive, Outlook Online, Word Online, Microsoft Forms, Microsoft teams, Google Drive, etc. I love to share how-to tutorials, tips, and tricks on these tools. From last 5 years, I am trying to serve various clients across the United States of America. Check out more on About me page.