Worried that you’ll have to reply to emails even when you are out-of-office? Fret not! This article talks about how to set automatic replies in Outlook for Microsoft 365.
Fortunately, Outlook has the functionality of setting automatic replies in case we are on leave. And I too have made use of this attribute a lot. So, moving ahead, I’ll show you how you can do the same.
Additionally, I had discussed about How to Mark Event as Private in Outlook Online and How to Display Message Size in Outlook Online as well.
List of topics mentioned in this article. Keep reading.
- How to set automatic replies for Outlook Online on Mac
- How to set automatic replies in Outlook Online for Windows
- How to set automatic replies for Outlook on the web
- How to set automatic replies in Outlook Online for iPhone
- How to set automatic replies in Outlook for Microsoft 365 on Android
How to Set Automatic Replies for Outlook Online on Mac
Check out the method to turn on the automatic reply for Outlook on Mac.
- Open the Outlook app in Mac.
- Select the Mail icon the lower left ribbon.
- Now, click on Tools on the top ribbon.
- Select Automatic Replies in Outlook.
- A new window crops up. Here, choose Send automatic replies for the account “susannewinberg@outlook.com”.
- Type in a message to be sent during your out-of-office period for Outlook.
- Also, select Send replies only during this time period.
- Moving on, fix the Start time and End time for the automatic replies in Outlook Online.
- Again, select the option Send replies outside my organization.
- Under that, select Send to all external senders for Outlook.
- Also, set a message for the outside of the organization section as well.
- Finally, click OK in Outlook for Mac.
Thereafter, the automatic replies will be sent in Outlook Online whenever we are on leave.
How to Set Automatic Replies in Outlook Online for Windows
Let’s have a look at the guidelines to set the automatic replies in Windows Outlook application.
Turning On Automatic Reply
Follow the steps to turn on automatic replies in Outlook.
- Launch the Outlook app in the Windows system.
- Click on Files on the upper left corner.
- Now, tap on Automatic Replies (Out of Office).
- A new window will appear.
- Select Send automatic replies in Outlook Online.
- Under that, select Only send during this time range.
- And then select the Start time and End time (date and time) for the duration when you’ll be unavailable on Outlook for Microsoft 365.
- Moving forward, type a message to send to your senders under Inside My Organization.
- Again, click on Outside My Organization on Outlook.
- Next, check the option Auto-reply to people outside my organization and again select Anyone outside my organization.
- Now, type a similar message for the automatic replies to the Outsider senders.
- Lastly, click on OK in Outlook Online for Windows.
Note: It’s mandatory to set a message for the Outside My Organization section for the automatic reply in Outlook Online for Windows.
Also read: Why the Signature Image is Not Showing in Outlook Online? [5 Different Ways]
Turning Off Automatic Reply
Consequently, we can also turn off the automatic replies in Outlook for Microsoft 365.
- Open the Outlook app in Windows.
- Press the Files option on top left side.
- A new page will emerge in Outlook.
- Click on Turn off under the Automatic Replies (Out of Office) option.
The automatic reply in Outlook for Windows will get disabled.
How to Set Automatic Replies for Outlook on the Web
Subsequently, we can use any web browser to log in to our Outlook account and set automatic replies.
Turn On Automatic Replies for Outlook on the Web
Read the steps to enable automatic replies in Outlook.
- Log in to your Outlook account in Outlook.com from any web browser.
- Hit the settings icon on the top right side.
- Again, click on View all Outlook settings.
- Now, select Mail > Automatic replies in Outlook on the web.
- Further, toggle the Turn on automatic replies option.
- Select Send replies only during a time period.
- Enter the Start time and End time in Outlook.
- You may also choose any of the following criteria as per requirement:
- Block my calendar for this period.
- Automatically decline new invitations for events that occur during this period.
- Decline and cancel my meetings during this period.
- Moving forward, type the message to Send automatic replies inside your organization.
- Again, choose to Send replies outside your organization.
- Next, add the message in the message box. Tap on Save.
Thus, this method will send automatic replies both inside and outside the organization in Outlook for Microsoft 365.
Turn Off Automatic Replies for Outlook on the Web
Dive in to know how we can turn off automatic replies in Outlook on the web.
- Log in to your Outlook account in Outlook.com from any web browser.
- Hit the settings icon on the top right side.
- Again, click on View all Outlook settings.
- Now, select Mail > Automatic replies in Outlook on the web.
- Disable the option Automatic replies on.
Ultimately, the automatic replies will get turned off in Outlook for the web.
Check out: How to Create Inbox Rules in Outlook Online? [7 Ways]
How to Set Automatic Replies in Outlook Online for iPhone
Read on to know how to set automatic replies for the Outlook app on iPhone.
- Launch the Outlook app in your iPhone.
- Tap on the Outlook profile icon.
- Then tap on settings icon.
- Select the Mail Account in Outlook.
- Again, select the Automatic Replies and toggle the button to turn it on.
- Now, choose Reply to everyone or Reply only to my organization as per your wish.
- Also, choose Use different messages if you want to send different to outsiders and organization members.
- Add the reply message below to send in Outlook.
- Lastly, click on the check mark on the top right corner once done.
The automatic setting will be saved in Outlook Online app for iPhone.
How to Set Automatic Replies in Outlook for Microsoft 365 on Android
Why don’t we look at how we can set automatic replies for Outlook in Android on the go?
- Open the Outlook app on your Android phone.
- Click on the Outlook profile icon on the top left corner.
- Tap on the settings icon.
- Now, under Email accounts select the account that needs the automatic replies set.
- Press the Automatic replies button in Outlook.
- Next, toggle the Automatic replies button again.
- Moving on, tick the check box Reply during a time period.
- Again, enter the Starts on and Ends on date and time for Outlook replies.
- And you can select Block my calendar option too.
- Also, add the message to reply with.
- Finally, click on the tick icon to save the changes in Outlook.
Therefore, separate automatic replies can be set for separate email accounts in Outlook for Android.
Ending
I’ve mentioned the methods to turn on the automatic replies in Outlook for Microsoft 365. The methods are provided for Mac, Windows, Outlook on the web, iPhone, and Android. And the steps are for the latest Outlook version. Hope this article helps you resolve any issues.
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I am Susanne Winberg and I work as an Outlook online expert. I love staying in New York, United States of America, and I have 10+ Years of experience using outlook and outlook online. I enjoy sharing my knowledge on Outlook with others through Outlook tutorials, Outlook tips, and tricks. Read more