How to Mark Event as Private in Outlook Online? [3 Method]

Unaware of making the event or email invitation a private one? You have come to the right page to check how to mark the event as private in Microsoft Outlook 365.

If we want to send a message that we want the recipient/user to understand that is private information, we can mark the message as private in Outlook Online. We have the option to change the visibility settings of our appointment from public to private in Outlook Online.

When I first tried to mark the email invitation as private I faced some difficulties while setting it up. Later done many times with trial and error and got a solution for this. Here I am sharing practical methods go through the full article to know more.

Mark as a private in Outlook from Mac
Change the visibility in Outlook from the browser
Instructions for Windows users in Outlook

Table of Contents

Mark as a Private in Outlook from Mac

If you are using the new version of Outlook for Mac, read the below steps to find out to mark the event as private in Outlook Online.

Schedule a Private Meeting

Create a new Appointment on the calendar.
Click the private padlock button (Mark it as private for the latest version ).
If we want to change the settings of the old event, then we can right-click and select Private.
Another option is double click it up and hit the private padlock button.

Create a Private Calendar

Click on My Calendars, below that calendar options can be seen with three dots click on that then simultaneously click Sharing permissions.
Under the Permissions option, set the required permissions level.

There are some options we can choose from the list. Below are the options that they really meant.

Not shared – No one can view our calendar.

Can view it when I’m busy – Enables the viewing of time blocks as Free, Busy, Tentative, or Away.

Can view titles and locations – Allowing someone to view our subject and location. If it sets to private only displayed as a private appointment.

Can view all details – Allows people to view all the details.

Can edit – This option provides read/ write/ modify access. Once you have selected the permission level, click Done to apply for the updated permissions.

Set Specific Permission for Other Persons

On the toolbar of Mac, click on Tools and then Accounts.
Click the Advanced option on this page.
Click on Delegates and plus in the new window.
Search for the required person and click Add.
Select your settings and click Ok.

Verify your meeting-related messages are in the desired format, then click OK.

Change the Visibility in Outlook from Browser

Setting up the changes in Microsoft Outlook 365 from the browser is few step process. Let’s get started by checking the below steps.

Schedule a Private Meeting

Click on New event to create a new appointment in the calendar.
Click the Busy icon on the top and also click Private.
Your appointment will be locked within the calendar.

Create a Private Calendar

Click on Settings and also click View all Outlook settings.

Click on the calendar and simultaneously shared calendar. Choose the calendar you want to share.

Once selected, a new window will appears. Under Permissions, set the desired permissions level. See the below image to know more.

Not shared – No one can view our calendar.

Can view it when I’m busy – Enables the viewing of time blocks as Free, Busy, Tentative, or Away.

Can view titles and locations – Allowing someone to view our subject and location. If it sets to private only displayed as a private appointment.

Can view all details – Allows people to view all the details.

Can edit – This option provides read/ write/ modify access. Once you have selected the permission level, click Done to apply for the updated permissions.

Set Specific Permission for other Colleagues

Click on Settings and also click View all Outlook settings.

Click on the calendar and simultaneously shared calendar. Choose the calendar you want to share.

The next page will come with sharing and permission.

Type the email address and select the permission then click on share.

Email id in calendar to private event in Outlook

Read also How to Change Time Zone in Outlook Online? [3 Ways]

Instructions for Windows Users in Outlook

Marking events privately in Windows users is easy as you think. But we have to do the steps carefully. Let’s get started.

Schedule a Confidential Meeting

Create a new Appointment on your calendar.
Click the Private icon within the tags group in Outlook Online.
Once we click on Private, the button will change its color becoming grey. Through this, we will make sure that the appointment will be private.

Your Calendar Should be Private

In Calendar, on the Home Tab of Outlook, in the Manage Calendar group, click Share Calendar.
Click on the calendar and click on My organization to give the default permissions.
Under Permissions, set the desired permissions level. Permissions levels.

Can view it when I’m busy – Enables the viewing of time blocks as Free, Busy, Tentative, or Away.

Can view titles and locations – Allowing someone to view our subject and location. If it sets to private only displayed as a private appointment.

Can view all details – Allows people to view all the details.

Can edit – This option provides read/ write/ modify access. Once you have selected the permission level, click Done to apply for the updated permissions.

Set Specific Permission for other Colleagues

We can set specific permissions for other persons as well. Click on ADD.
Type the name of the person you want in the address list, click on Add, and then OK.

End Point

Hope this article helps you out in keeping the event or email application private. Try step by step procedure to see the changes.