How to Forward Multiple Emails at Once in Outlook Online

Last spring my office manager, Dana, asked me for every May job email in one place. I didn’t want to send her three separate forwards. So I picked all three emails at once and clicked Forward, and Outlook bundled them into a single message.

In this tutorial, I’ll show you how to forward multiple emails in Outlook on the web, how to send one email as an attachment, and why the right-click menu won’t help you here.

Method 1: Select several emails and click Forward

My test mailbox has four demo emails for my landscaping business. If your inbox is crowded, it helps to sort your emails in Outlook first so the ones you need sit together.

1. Open Outlook on the web and go to your Inbox.
2. Click the first email you want.
3. Hold Ctrl and click each of the others. A checkbox appears ticked next to each one.
4. On the Home tab, click Forward.

I ticked Oak Street, Crew schedule, and Riverside Cafe. The reading pane said “3 conversations selected.” Reply and Reply all turned grey, but the Forward arrow stayed active.

Outlook opened one new message with all three emails attached. The To line was empty, so I typed dana.brooks@example.com and the subject “May 2026 job emails for the files.”

Each email shows up as an Outlook Item card. Add a short note in the body, then click Send. I discarded my draft since this was only a test.

How does this work?

When you forward more than one email, Outlook can’t paste them all into the body. Instead it attaches each one as its own email item, so Dana gets the originals in one message instead of three separate forwards.

Pro tip: If you forward the same kind of email every week, an inbox rule in Outlook Online can do it for you automatically.

Method 2: Forward one email as an attachment

Sometimes you want a single email sent as an attachment, not pasted into a new message. Outlook hides this option one menu deep.

1. Open the email. I used Hillcrest HOA – May 2026 invoice.
2. Click More actions (the three dots) at the top right of the message.
3. Point to Other reply actions.
4. Click Forward as attachment.

This is handy when someone needs the email itself for their records. If you want a copy for yourself instead, you can download an Outlook email to your computer.

Why Forward isn’t in the right-click menu

My first instinct was to right-click the selected emails. That menu has Delete, Archive, Move, Copy, Mark as read, Pin, Categorize, Flag, Snooze, and a few more, but no Forward.

So keep the emails selected and use the Forward button on the Home tab. If you’re filing emails rather than sending them, you can save Outlook emails to OneDrive instead.

Things to keep in mind

• Select more than one. With a single email selected, Forward is a regular forward. Microsoft notes you need more than one selected to get the combined message.
• Reply is off. Reply and Reply all stay grey while several emails are selected. That’s expected.
• Work vs personal accounts. I tested a Microsoft 365 work mailbox. Microsoft’s Outlook.com help still says you can forward only one message at a time, so a personal account may behave differently. Check yours.
• Classic Outlook on Windows. Microsoft’s steps are the same idea: Ctrl+click the emails, then Home > Forward (or Ctrl+F).

Going on vacation soon? Before you leave, set up automatic replies in Outlook so people know when you’ll be back.

A few more Outlook Online tips I use

• Block a sender in Outlook Online
• Clear recent searches in Outlook
• Check storage space in Outlook Online
• All Outlook Online tutorials

If you keep forwarding to the same handful of people, stop adding them each time. Here’s how to create an email group in Outlook with a contact list, step by step.

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