How to Block Sender in Outlook Online

Do you want to block the sender in Microsoft Outlook Online? This is the right tutorial to check how to block a sender in Microsoft Outlook Online.

Blocking a sender in Outlook might be for different reasons to avoid such as scams, spam, or any unwanted communications. Recently in my organization, i got many spam emails related to fraudulent money.

I tried blocking that particular sender in Outlook Online, but I was unable to do so. I tried and blocked it finally. So here I am sharing my thoughts on how to do so.

Table of Contents

Block Sender in Outlook Online Desktop Application

We will see how to block the sender in the Outlook Online desktop application.

Step-1: On the Home page click the three ellipses or three dots at the top right of the page.

Step-2: Click the particular message you want to block, click Junk and also click Block Sender in the Microsoft Outlook desktop application.

Step-3: Once you click Block Sender, it will ask for confirmation. Click OK to block the sender in Outlook Online.

This is how we have to block the senders in the Microsoft Outlook Online desktop application.

View Blocked Sender in Outlook Online

Once the sender is blocked, if the user wants to see whoever is blocked in the Outlook online desktop application, then follow the below steps.

Step-1:

Step-1: On the Home page click the three ellipses or three dots at the top right of the page.

Step-2: Click Junk and also click Block Sender in the Microsoft Outlook desktop application.

Block Sender in Microsoft Outlook Online

Step-3: Now click Blocked Senders and you can see the existing blocked email in the Outlook Online desktop application.

By this, we can see the blocked sender in the Outlook Online desktop application.

Block Sender in Microsoft Outlook Web Application

Similar to the Outlook desktop application, follow the below steps to block the sender in the Outlook Online Web application.

Step-1: Open Microsoft Outlook in a browser such as Chrome, Safari, or Internet Explorer.

Step-2: In the Microsoft Outlook Web application, directly we can block by right-clicking on the mail and then clicking the block option.

Step-3: Once you click on this, it will ask for confirmation. Click Yes to block in Outlook Online Web application.

This is how we have to block the sender in Outlook Online Web Application.

Alternative Method

Step-1: Open Microsoft Outlook in a browser such as Chrome, Safari, or Internet Explorer.

Step-2: On the Home page click the three ellipses or three dots at the top right of the page.

Step-3: Click the particular message you want to block, click Block, and also click Block Sender in the Microsoft Outlook desktop application.

Step-4: Once you click Block sender, it will ask for confirmation. Click Yes to block in Outlook Online Web application.

This is another method to block the sender in the Microsoft Outlook Online Web application.

Why to Block a Sender in Outlook Online

Before checking, let’s see what the scenarios are that make to block the sender in Microsoft Outlook Online.

Privacy Concerns – Sometimes, we need to limit our contact for privacy reasons. So they won’t reach us through email to ignore further communications.

Reducing Distractions – Blocking the person who sends frequent messages which is not at all work-related will stay focused on the work to avoid distractions.

Organization – Blocking can help us keep our inboxes organized by removing emails from specific senders who frequently make our inboxes messy.

Unwanted Communication – If we are receiving threatening emails from someone, blocking their email address in Microsoft Outlook will be the first step to avoid more communication.

Spam-Mails sender – The most common and important reason to block a sender is to prevent spam or unwanted emails from reaching our inbox. Sometimes money-related spam emails will ruin our day if we stuck into that. So it will be better if we block the sender as an initial step. Some phishing emails also will occur and check our personal details, for safe things, blocking is the first choice.

Tips to Control Unwanted Email in Outlook Online

Use Microsoft Outlook Feature – Outlook rules can be really effective. Custom filters for managing incoming email messages can be created to automatically move or execute particular actions on emails that meet the rules, keywords, or other characteristics.

Do not use the Main Email Address – Don’t give out your primary email address when joining up for events and other free resources. Make a free email address that you will use to sign up for events and other resources. This prevents your primary email address from being disclosed to prospective spam lists.

Block entire domains – If we are receiving a large volume of spam or other undesirable emails from a certain domain, block the entire domain “@domain.com” instead of each individual address.

Conclusion

From this, we have learned, how to block the sender in Microsoft Outlook desktop and Web application. Blocking the sender finally moves into junk email. it’s a good practice to also use Outlook’s built-in spam filter and report suspicious emails to further improve your email security.