How to View Shared Files in Google Drive 

File sharing has become common on Google Drive. You can share files owned by you with your team members to collaborate.

Moreover, you also maintain a track to check the level of access where other people have the files shared by you. For security purposes also, we can see shared files in the Google Drive application.

There are lots of files on Google Drive because it is synced with Google Docs, slides, sheets, etc. It is difficult to look for specific files. So you can check all the files under the Shared with Me section and also make any changes to ownership.

Here we go. Let’s get started to know more about Shared With Me files.

How to View Shared Files in Google Drive 

The whole process is a straight method so follow the below steps to do so.

  • Open the Google Drive application from the preferred browser.
  • Enter your credentials to access the Drive.
  • Once you are logged in, click on the Shared with me tab on the side menu. This will bring you a new window where you can view all the files and documents that have been shared with you.
View Shared Files in google drive 
  • You also can sort the files using filters such as share date, last modified, last modified by me and last opened by me.

You should also know that if a file that is shared with you gets deleted by the owner, then that specific file or folder will no longer be accessible to you. Whatever files you see in the Shared with me tab are links connected to the owner’s drive. 

You should know if the file is shared with you gets deleted by the owner then a particular file or folder will not accessible to you.

Later, if you delete a shared file you are not the owner of, only your access will be revoked. The actual file will not be deleted as those permissions lie with the owner.

How Do You Share a File on Google Drive?

If you want to collaborate with someone on a particular project or document, you can share the file to provide access to it.

  • Open the Google Drive application from your preferred browser.
  • Enter your credentials to access the Drive.
  • Once you are logged in, find and select the file you want to share and draw out the contextual menu by right-clicking on it. 
  • Select Share from the drop-down menu.
How to View Shared Files in Google Drive 
  • Enter the email of the person you want to share the document within the Add People and groups section. 
  • After entering the email, you can choose the level of access the other person will have over the file. Click on the box beside the email and choose between editor, viewer, or commenter.
How do I see shared files in public on Google Drive
  • Once finished changing the settings, click Send. Based on the access, a person can view, comment, or edit the file.

How to Prevent People From Downloading, Copying, or Printing the Shared Files?

There will be several documents that you don’t want people to download, copy, or print for themselves. In such cases, Google Drive has features that can disable the download, copy, and print options from a shared file.

  • Open your laptop or PC and load your preferred browser. 
  • Move to the Google Drive website at drive.google.com. 
  • Enter your credentials to access the Drive.
  • Once you are logged in, select the file you want to share and draw out the contextual menu by right-clicking on it. 
  • Click on Share from the drop-down menu. 
  • Provide the person’s email address and adjust the access level settings however you want to. 
  • Click on Send
  • After that is done, select the file and choose the Share option again from the contextual menu. 
  • You will find a settings icon at the top of the dialog box; click on it.  
  • Uncheck, both the Editors can change permissions and share, and the Viewers and commenters can see the option to download, print, and copy options.
how to find files shared by me on google drive
  • Go back and hit Done. 

Once you have done all that, the people with whom the file has been shared will see Export options disabled when they try to copy, download, or print the file. All the options about that will also be greyed out and made unusable. 

Sharing a File/Folder Using a Public Link

You don’t need a Google account to view shared files, but still, it is preferred. A shared link in public will be accessible to everyone and everybody can view the documents if they have the link.

  • Open your laptop or PC and load your preferred browser. 
  • Head over to the Google Drive website at drive.google.com
  • Enter your credentials to access the Drive.
  • Once you’re logged in, select the file or folder you want to share and draw out the contextual menu by right-clicking on it. 
  • Select Share from the drop-down menu. 
  • Click on Change to anyone with the link option in the Get link section. 
google drive find files shared with someone
  • You can change the access settings according to your preference and copy the link generated above. 
  • Hit Done after you’ve copied the link. 

Depending on the access level you’ve allowed on that particular link, anyone who has the link can edit, comment, or view the document. 

Conclusion

I have mentioned all the necessary steps you need to view shared files in Google Drive. However, you should be mindful of the access levels granted to other people when you’re the file owner. You can make any changes to the file when you are an editor or the owner.

Other than that, you will need access to the shared file to make any changes to it such as editing and even copying the content from it. Furthermore, the process for this is pretty simple as well, simply request access to the file and you are good to go.

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