While in the Editing mode in Word online you will see only one page at a time as a default setting. This article takes you through How to see page breaks in Word Online. It looks at both Word online and the desktop version. It also looks at How to remove page breaks in Word.
To view page breaks added to a document in Word online you will need to click on View in the top ribbon. Click on Page Ends, this way you will see the different pages inserted into the document. You could also view the document in the Reading mode. This way you will have all the pages in a panel on the Left.
How to see page breaks in Word Online?
Viewing page breaks in a Word Online document is not as complicated as it sounds. As a default feature, all the pages in Word online are in a way merged while viewing.
There is no clear distinction between the pages. So to first step towards removing a page break is to view all the page ends. Here is how it is done.
- Locate and open the word online document that you would like to edit.
- Click on View in the top ribbon of the document
- Select Page Ends
After Page Ends is selected you can scroll through the document and make sure that you have page end demarcations.
Page Breaks are nothing but extra pages added to the document to separate specific sections. To add a page break you will need to go to Insert and > click on Page Break.
Page breaks will be visible while inserting them into the document.
View page break by changing document view
You can have an overview of the pages in your document by changing the view. Here are the steps you can follow.
- Click on View in the top ribbon of the document.
- Select Reading View.
It will take a few seconds for the screen to change. The top ribbon of the document will disappear and you can scroll freely through the document.
You can choose the Accessibility mode where all the pages in the document line up in the left panel. This way you can see all the page breaks inserted into the document.
Another option is to view two pages at a time. Here is how it’s done.
- Start by changing the view to reading.
- Click on the three dots on the right for a drop-down menu.
- Select Two-page view.
This is another way to see all the page breaks that have been added to the word online document.
Read How to change date in footer in Microsoft Word Online
How to view page breaks in Word?
While using the desktop version of Word you can use these methods to view page breaks in the document.
- locate and open the document you would like to edit.
- Click on View in the top ribbon of the document.
- From the options available select Multiple pages.
To view, multiple pages zoom out of the document. On laptops use the pinch in and opt option. You can also use the slider at the bottom of the page to zoom in and out.
To see page breaks in Windows or Mac systems you can also follow these steps.
- Click on Home in the top ribbon of the document
- Select Show/Hide formatting marks.
- You will see all the formatting marks in the document including the page breaks.
Read How to change date in footer in Microsoft Word Online
How to remove page breaks in word online?
Page breaks are additional pages added to the Word document to separate sections of the text. Extra blank pages can make aligning the text difficult and inconvenient to read. This section looks at how to get rid of extra page breaks to make your document seamless.
- Click on Page break in the Insert section of your Word online document.
- a page break will be added to the document and at the same time, you will also be able to see the other page breaks inserted.
- Double-click on the Page break
- The cursor will start blinking near the line
- Use the Back Space key to delete the break.
- You can use this to delete as many breaks as required.
Another way to delete page breaks in a document is by zooming out and scrolling through the document. By doing this you will see all the extra space which can be deleted using the backspace or delete key.
Read How to set double spacing in word online?
How to view pages side by side in Word Online?
In Word Online you can view pages side by side by following these simple steps. Start by changing the view of the document.
- Click on View in the top ribbon of the document.
- You will then need to click on Reading View. Doing this will change the screen and will hide the top ribbon.
- Click on the more or the three dots to the Right of the document. You will have a drop-down menu
- Select Two-page view.
- you will now be able to see two pages at a time.
- You can zoom in and out of the document using the bar at the bottom.
This view is used to review the formatting of the document and to remove page breaks or additional pages inserted into the document.
Read How to access all your online word files?
Why is my word document not showing separate pages?
The most common question in Word online forums is why is my word document one continuous page? The answer to this may be simple but it’s still frustrating. As a default Word Online document have one seamless white page. You will not see a division unless you make changes to the view. Here is how it’s done
- Click on View in the top ribbon of the document
- Select Page Ends
- You will now see all the page ends in your document.
Conclusion
This article took you through the various ways in which you can view the page breaks inserted into documents. It also looked at how to remove page breaks. It touched upon how to look at multiple pages simultaneously in a document and how to use the slider at the bottom to zoom in and out of the document for a birds-eye view of the formatting.
Hope you found this tutorial useful. Check out similar articles here:
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My name is Carissa Gudino and I am an expert in word online, using Word Online in my day-to-day tasks. In this blog, I will share with you tips and tutorials on how to use word online to its fullest potential. I work for various clients in various countries like the United States, Canada, the United Kingdom, Australia, New Zealand, etc. My tutorials are designed to help beginners, as well as more experienced users, learn new tricks and tips on Microsoft word online. Check out more.