How to Save Outlook Email to Dropbox? [11 Explanations]

Unaware of saving the Outlook emails to Dropbox? You are on the right track to check how to save Outlook email to Dropbox.

Dropbox file storage is a valuable service for anyone who needs ready access to their files from multiple devices because it is cloud-based and accessible from anywhere.

If you use Outlook as your primary email and calendar program, you can use Dropbox to access your data from any computer, whether at work or at home.

Outlook stores all of our data in a single data file, making this process very simple. Let’s check the below details to do the changes.

• Why do we save email attachments from Outlook to Dropbox?
• Dropbox vs Outlook
• Dropbox for Outlook
• How to Make a Microsoft Flow to Save Outlook Email Attachments to Dropbox
• Can I sync Outlook with Dropbox?
• How to use an email on Dropbox?
• How to change a unique email address
• How to disable email address in Dropbox
• How to save a single email to Dropbox
• How to use the email address on Dropbox
• Save email to Dropbox by Mobile Device

Why do We Save Email Attachments from Outlook to Dropbox?

Attachments are a headache, especially when there are multiple files attached. Tired of searching through your emails for particular attachments? You have to manage every attachment in one place to reduce your stress. For that, Microsoft Flow introduces the Flow that saves your Outlook attachments to Dropbox.

Our attachments will appear in our Attachments folder as soon as we receive our email.

It keeps them all together for easy access. This flow will save all attachments received in your Outlook.com inbox to a specific Dropbox folder.

Dropbox vs Outlook

Dropbox is a cloud storage device operated by an American company. It creates special folders on the user’s PC. The files and folders are synchronized to the Dropbox servers and to other computers which are installed in the Dropbox application while keeping the files up to date.

Microsoft Outlook is a personal information manager, from the Microsoft office suite. Although it is primarily used for email, it also includes a calendar, task manager, contact manager, note-taking, journaling, and web browsing.

Dropbox for Outlook

The Dropbox integration for Microsoft Outlook lets us do below things: 

• Replace email attachments with an already shared link to any file in our Dropbox account.
• Save the required email attachments directly to our Dropbox account.

When we enable the integration Dropbox icon will appear in the window. When we try to click this Dropbox icon a pop-up window appears, then allowing us to select from the contents of our Dropbox account. A shared link for each file or folder we select will appear in the body of the email. We can upgrade the below plans for adding Outlook to Dropbox.

How to Make a Microsoft Flow to Save Outlook Email Attachments to Dropbox

We can connect Microsoft and Outlook. Follow the below steps to build a flow using a template.

• Log into www.flow.microsoft.com.
• Type Outlook to Dropbox in the search bar and choose the option Save email attachment from Outlook.com to Dropbox templates.
• Configure by signing in using Dropbox.
• Sign in to the respective Dropbox account and it will give permission to access the account.
• In this step, we have to sign in to the Outlook account and get permission to access our accounts.
• Now both Outlook and Dropbox are configured.
• Select Inbox from Outlook and create a file scope attachment from Dropbox. Then, click Save Flow.
• On the page, we can see Share this file put the Outlook email id, and send.

• Now the flow is created and sent an attachment with the Outlook email id and attachment received in outlook.

Check in the Outlook inbox for the confirmation message or information from Dropbox.

Can I Sync Outlook with Dropbox

Dropbox file storage is a useful service for anyone who needs ready access to their files from multiple devices because it is cloud-based and accessible from anywhere.

If we use Outlook as our primary email and calendar program, we can use Dropbox to access our data from anywhere, whether it’s our office workstation or our home computer.

Outlook stores our data in a single data file, making this process very simple.

• Launch Outlook from a browser such as Google chrome, safari, or Internet explorer then clicks the “File” tab on the outlook page.

• Then click the “Account Settings” menu, and finally “Account Settings.”

• Click the “Data Files” tab and select the data file you wish to synchronize with Dropbox. A checkmark will appear next to the default data file.

• To open the folder containing the Outlook data file, click the “Open File Location” button.
• Close the Outlook application and Navigate to your Dropbox folder. If necessary, create a new directory for your Outlook data file.
• Move the Outlook data file to your Dropbox folder.

If you are facing an error follow the below steps:

• If an error message about the lack of an Outlook data file appears, click the “OK” button to close it. Click the “File” tab, then the “Account Settings” menu, and then the “Account Settings” button.
• Select the “Data Files” tab and then press the “Add” button. Go to your Dropbox folder, select the Outlook data file, and then press the “OK” button.
• In the Account Settings window, select the data file and click the “Set as Default” button.

How to Use an Email Address on Dropbox

In the Dropbox account, the admin of the Dropbox team needs to turn on Email to Dropbox before setting up the Dropbox unique Email address. To create a unique Email address in Dropbox:

• Sign in to the Dropbox account using browsers like Google Chrome, Safari, Mozilla Firefox, and Internet explorer.

• Click the avatar symbol or profile picture in the top right corner and click the Settings option to move to the next step.

• In this step, the Personal account page will appear. Please scroll down to see the Email to Dropbox option beside that we can see the Setup option under the General tab. Hit on the Setup option to move further.

• The page will open with Save email attachments directly to Dropbox and click Create a unique email address so that email address will be created in the Dropbox.

• The email id will be created in this step by seeing this page as Here’s your unique email address and clicking Done which is at the end for confirmation.

• We will receive an email from our new unique email address with some tips on how to get started. It is better to save this unique address for future use.
• All file attachments or emails forwarded to our unique email address will appear in a private “Email Attachments” folder in our Dropbox account.

Note: Anyone can send file attachments to our Dropbox account with this address. Only share new unique email addresses with people whom we can trust.

How to Change Unique Email Address in Dropbox

We have the option to change our newly created email address in Dropbox. Let’s get started.

• Sign in to the Dropbox account using browsers like Google Chrome, Safari, Mozilla Firefox, and Internet explorer.

• Click the avatar symbol or profile picture in the top right corner and click the Settings option to move to the next step.

• In this step, the Personal account page will appear. Please scroll down to see the Email to Dropbox option beside that we can see the Get new address option under the General tab. Hit on the Get new address option to move further.

• In this step, the page will open with Create a new address along with the current address and New address. Click Save changes to replace the new email address in the Dropbox.

Note: Our previous unique email address will not be active if we make this change in Dropbox.

How to Disable Dropbox Email

Now we will see how to turn off or disable Dropbox email by following the below steps.

• Sign in to the Dropbox account using browsers like Google Chrome, Safari, Mozilla Firefox, and Internet explorer.

• Click the avatar symbol or profile picture in the top right corner and click the Settings option to move to the next step.

• In this step, the Personal account page will appear. Please scroll down to see the Email to Dropbox option beside that we can see the Turn off option under the General tab. Tap on the Turn off options to move further.

Once we click the Turn off option, an email will be disabled in Dropbox. If we want to create it again then we need to start creating a new unique email address in Dropbox.

How to Enable or Disable Email to Dropbox for your Team

Team admins only can enable or disable team accounts.

• Sign in to Dropbox with the proper credentials.
• Click Admin console and Settings to enable or disable the team accounts in Dropbox.
• Click File request which is under the Additional Settings tab.
• Scroll down to see the Email to Dropbox option to On or Off.

Once enabled, team members can create unique email addresses to forward our attachments to friends or colleagues.

How to Save a Single Email to Dropbox

• Install the cloudHQ Chrome browser extension to save emails from Dropboxfrom this location: https://chrome.google.com/webstore/detail/save-emails-to-dropbox/kmmbmpkajhenhimnecbblbfojdecfdmk/.

• Add an Extension to chrome so we will have the Save to Dropbox button.

• All the emails we selected will be added to Dropbox. Select the required location by clicking the Change Folder option.

The last step is to Click the Save option and the mail will be added to Dropbox.

Save Email to Dropbox by Mobile Device

Although Dropbox does not allow saving email to Dropbox automatically, or it doesn’t have a built-in mechanism to save email to Dropbox. But still, we can move the required emails to Dropbox by taking screenshots and upload in Dropbox.

Save Email to Dropbox on iPhone

In some instances, we have to keep our photos or important mail but unknowingly we may have the chance to delete them. In that case, it is better to import or save the email to Dropbox by following the below thing.

• Open Gmail on the iPhone Device if not Download from the play store.

• Go to the particular mail or images that you need to save to Dropbox.

• Take a screenshot of the particular mail and upload it to Dropbox. If you want to know about taking screenshots on iPhone please follow this link How to Take Screenshots on iPhone? [11 Ultimate Methods]

• Now go to the Dropbox application on the iPhone to upload the screenshot.

• Click Files near the home page of the Dropbox, and click Upload which is at the top of the same page to save the email.

• Choose the mail attachment which is taken as a screenshot and Click Upload for confirmation. So that attachment will be added to Dropbox.

Hope the above you feel easy to save mail to Dropbox.

Save Email to Dropbox on Android Device

It is a similar and more easy and simple method to save email to Dropbox in android. Follow the steps to save in Dropbox.

• Open the particular mail or images as per your wishes to save them into Dropbox.

• Move to the particular email you want to save or add to Dropbox. Take a screenshot by pressing the volume down and the power button.

• Open the Dropbox application on the android device to add mail to Dropbox.

• Go to the Home page and click Upload at the top of the page so the particular files or attachments or emails will be added.

• After clicking the Upload option, add the chosen mail to press Upload again for confirmation.

The email will be added to the Dropbox application.

End Message

Hope you find the above method as easy to save outlook emails to Dropbox. This article also helps you add emails to Dropbox from a browser as well as a mobile device.

This article also touched on how to save a single email to Dropbox. While seeing you might feel complicated follow each step carefully and check your own account.

We may delete some important emails accidentally but if we added to the Dropbox application they will be available always. So this will be helpful and we don’t miss out on any important emails as well.

You may read the below articles to know more about Dropbox.

• How to Leave a Shared Dropbox Folder? [5 Ways]
• How to Cancel the Dropbox Subscription?
• How to Merge Dropbox Accounts? [Team merge and File transfer]
• How to Use Dropbox Smart Sync? [2 Practical Ways]
• How to Convert Dropbox Files? [4 Ways]
• How to Move Files from Dropbox to OneDrive? [3 Ways]
• How to Remove Dropbox Folder Without Deleting? [3 Different Ways]