How to Print Emails on Outlook for Microsoft 365? [5 Techniques]

Need a hard copy of an email that you have received on Outlook, but don’t know how to print it? You have landed at the right place! In this article, I’ll be talking about how to print emails on Outlook for Microsoft 365.

I need to print emails from Outlook for work purposes. However, I didn’t know how to do it for a long time. So, I’ll share my knowledge on the same so that you don’t face any issues. Read on ahead and clear your doubts.

Mentioned below are the topics in this article:

How to print email on Outlook for Microsoft 365 in Mac
How to print email on Outlook for Microsoft 365 on Windows
How to print email on Outlook for the web
How to print email on Outlook Online for iPhone
How to print email on Outlook Online for Android

Table of Contents

How to Print Email on Outlook for Microsoft 365 in Mac

We’ll see how to print an email in Outlook for Mac.

Launch the Outlook app in Mac.
Open the email which we want to print.
Click on the ellipsis and choose the Print option.
On the new page, select the settings and no. of pages to print and tap on Print.

The email on Outlook for Mac will get printed as per our requirements.

How to Print Email on Outlook for Microsoft 365 on Windows

Further, let’s see how to print emails on Outlook for Windows.

Open the Outlook app on Windows.
Again, open the email we want to print.
Now, click on File on top.

Select Print on the new page.
Choose the settings as per requirement and tap on Print again.

The Outlook email will get printed if the printer is connected to the Windows machine, otherwise, it will get saved as a PDF in the local storage.

Also read: How to Reduce the Image Size in Outlook Online? [4 Ways]

How to Print Email on Outlook for the Web

Outlook can be used in web browsers like Safari, Mozilla Firefox, etc., as well. Read on to know the method to print email on the Outlook web app.

Sign in to the Outlook account at Outlook.com using any web browser.
Click open on any email which we want to print.
In the email, click on the ellipsis.
A list will drop down. Select the Print option.

A preview of the email will emerge on a new page.
Click on the Print button again.

The printing page with the printer settings will pop up.
Choose the settings as per the requirements and finally click on Print.

A copy of the email will get printed from the Outlook web app.

How to Print Email on Outlook Online for iPhone

In iPhone, the Outlook app is very convenient to use. Have a look at how we can print the emails in the Outlook app for iPhone.

Launch the Outlook app in iPhone.
Click on the email that needs to be printed.
Once the email opens up, click on the ellipsis on the top right side.
In the drop-down menu, tap on the Print option in Outlook.
On the new window, the preview of the email will appear.
Again, click on the download PDF icon.
Another window will appear where we can save the Outlook email as a PDF in our iPhone’s local storage.

This way we can print the email in Outlook for iPhone.

Click here: Why Sync has Stopped Working in Outlook Microsoft 365? [7 Method]

How to Print Email on Outlook Online for Android

The steps to print the email from Outlook in Android are very easy.

Open the Outlook app in Android.
Now, click on the email that needs to be printed.

When the email opens up, click on the ellipsis on the top right side.
In the drop-down menu, tap on the Print option in Outlook.

A new page will appear with the preview of the email.
Again, click on the download PDF icon.

Another window will appear where we can save the Outlook email as a PDF in our phone’s local storage.

Once the PDF of the Outlook email gets saved in our android phone, we can print it but connecting our phones to a printer.

Conclusion

This article covers various ways of printing an important email from Outlook. The described steps are for Mac, Windows, iPhone, Android, and Outlook on the web.

Read the steps carefully and apply them accordingly. Hope this article helped you with any confusion you might have.