Are you trying to search the email based on the date in Microsoft Outlook? Then go through this tutorial and search easily Email by date in Outlook Online.
If our Emails in Outlook are filled with more messages, then searching is quite a headache. For this Microsoft Outlook feature has the option to search the email with a particular date.
Rather than searching the mail manually, this search option with date makes it easy to search the particular Email in Outlook Online. Let’s discuss how to do so.
Search through the Tab in Outlook Online Web Application
The first and foremost option is to search through the search tab in the Outlook Online web application. We can choose in the Outlook web application to search for a particular email.
Step-1: Open Microsoft Outlook from a browser such as Chrome, Safari, or Internet Explorer.
Step-2: Keep the mouse cursor in the search tab or search bar on the Home page of the Microsoft Outlook online web application.
Step-3: Click the Filter icon which is in the search bar, It will ask for details such as From, To, Cc, Subject, Keywords, and Date from, and click Search. (Here I have given only one particular date, if you want to see from a range of dates then choose from the Start Date to the End Date in the Date from column).
Step-4: Once you start checking by giving the date, it will display the emails on the particular date.
This is the method to search the email by date in the Outlook Online Web application.
Search Email by Date in Outlook Online Desktop Application
Similar to the Outlook desktop application, it is an easy and simple method to check email by date. Follow the steps to do so.
Step-1: Open the Microsoft Outlook desktop application.
Step-2: Keep the mouse cursor in the search tab or search bar on the top of the Home page of the Microsoft Outlook online desktop application.
Step-3: Click on the arrow in the search bar then it will ask for details such as From, Body, Received, and Subject. In the received column, we can select a particular date if we want to see the email in the Outlook Online desktop application. (Here I have given only one particular date).
Step-4: Once the date is chosen, it will show the particular emails received on the particular date.
This is the simple method to search the email by date in the Outlook Online desktop application.
Shortcut key for Search Bar in Outlook Online
For searching the email by date in the Microsoft Outlook Online application, we can search through a quick search which is a shortcut key. Click ctrl+E or alt+Q on the keyboard to see the particular mail based on the date.
Select Email by Date Range in Outlook Online Desktop Application
An alternate option is to search the Email by date range in the Outlook Online desktop application.
Step-1: Open Microsoft Outlook in the desktop application.
Step-2: Keep the mouse cursor in the search tab or search bar on the top of the Home page of the Microsoft Outlook online desktop application.
Step-3: Click on the arrow in the search bar then it will ask for details such as From, Body, Received, and Subject. In the received column, we can select a particular date if we want to see the email in the Outlook Online desktop application.
Step-4: Choose the date range from the Start Date to the End Date in the Received column to see the Emails in Outlook Online.
Once you click Search, the particular date range of Emails will be displayed in the Outlook Online desktop application.
Search Email by Date through Advanced Search
Here we will see how to search Email by date through advanced search in the Outlook Online desktop application.
Step-1: Open Microsoft Outlook in the desktop application.
Step-2: If you are able to see the Folder option click New search folder for the advanced search in your Outlook version. If you are not unable to see then use this shortcut key ctrl + shift + F. Click Browse to check the email.
Step-3: Click Inbox and click OK to search email by date in the Outlook online desktop application.
Step-4: Click the Advanced option from the Advanced Find page. Give the Received option under Field, give Condition on or between then in the value column give the date finally click Add to List.
Step-5: This step will display all the emails in the Outlook online desktop application for the particular date. If no emails on that date it won’t display.
This is the method to search email by date through advanced search in the Microsoft Outlook Online application.
Why Outlook Online Search is not Working Properly
Outlook Search will not work properly for many reasons. If our search is not completed then it will not give results. Keeping our Microsoft Outlook up to date and with troubleshooting will make search functionality work well. Make sure you have the most recent updates installed for your version of Outlook to prevent possible search issues.
Indexing Option in Outlook Online
Another cause of search difficulties in Outlook could be the indexing settings. Incorrect or incomplete indexing can result in partial or no search results. Follow the below steps to make sure the search option works well.
- Open Microsoft Outlook in the desktop application.
- Click the File option on the Home page of the Microsoft Outlook desktop application.
- Click Options on the Account Information page to check the indexing option in the Outlook Online application.
- Click Search options and also click Indexing Options to make search options function well.
- Now, on the Indexing options page click Advanced to move ahead.
- Click Rebuild to proceed with the next step.
- Once we click the Rebuild option, the Rebuild index pop-up page will appear. It will display the message like it will take a long time to complete. Click OK to complete the procedure.
By doing this, we can ensure the indexing search will function well in the Outlook Online desktop application.
What if Outlook unable to Find Old Emails
If we are searching an email for a particular date, but Outlook is unable to find then follow this troubleshooting technique to fix the issue.
- Open Microsoft Outlook in the desktop application.
- Click the File option on the Home page of the Microsoft Outlook desktop application.
- Click Options on the Account Information page to check in the Outlook Online application.
- Click Search options and enable the checkbox Include messages from the Deleted items folder in each data file when searching in All Items to check the reason for not showing the mails.
These steps can make the changes if we are unable to find old emails in the search bar in Outlook Online.
Troubleshooting Outlook Online Search
Below are some basic troubleshooting methods to make sure the Outlook Online search option functions well.
- Restarting Outlook
- Microsoft Outlook should updated recently
Conclusion
Microsoft Outlook has a great feature of searching email by date, and date range to spend more time checking manually the email we want. Our Outlook become very easy with these options. Also, you can troubleshoot by yourself if the search is not working well.
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I am Kirithika and a senior technical content writer expertise in using various Microsoft and Google tools like OneDrive, Outlook Online, Word Online, Microsoft Forms, Microsoft teams, Google Drive, etc. I love to share how-to tutorials, tips, and tricks on these tools. From last 5 years, I am trying to serve various clients across the United States of America. Check out more on About me page.