How to Save and Use Email Content in Outlook Online

Are you aware of the Microsoft feature of using email content in Microsoft Outlook? Then check this tutorial to save and use the same Email content in Outlook Online.

Being in the organization, frequently we can use the same content of email if it is a daily meeting or monthly meeting. Sometimes the recipient might be changed but the content will not change every time.

I had the necessity to send the same content to the recipients frequently. So I researched Microsoft Outlook to if it has any features, and then I finally found the save and use email content feature through Quick Parts options. Let’s get started.

Table of Contents

Save Email Content in Outlook Online

Follow the below points to use the repeated content using Quickparts in the Outlook online desktop application.

Open Microsoft Outlook in the desktop application.
Click New Email on the Home page of the Outlook Online desktop application.

Type the message in the body of the Email into save the Email content in the Outlook online desktop application.

Click the three dots or three ellipses then click Quick Parts and simultaneously click Save Selection to Quick Part Gallery.

In the Create New Building Block page, give the below details such as,
- Name – Give any name for the Email content
- Gallery – Select the gallery where you want to save the text block. Choose Quick Parts for the Email text blocks.
- Category – Select the category as General or choose Create New category.
- Description – Give a short description.
- Save in – Select the Email template name.
- Options – Choose how you want to insert the text.
  - Insert Content Only – Insert the text block at the cursor point.
  - Insert in its Own Paragraph – Insert the text block in its own paragraph below the cursor point.
  - Insert Content in its Own Page – Insert the content in its own page.

The Email content will be saved in the Outlook Online application. Once you have saved we can use it for future use.

Use Email Content in Outlook Online Application

Once it is saved, we will see how to use the Email content in the Outlook Online desktop application.

Click the three ellipses on the top left page under the Insert option then click Quick Parts from the list of options.

Once you click Quick Parts, our recently created email content will be visible. We can use it whenever required.

Delete Quick Parts in Outlook Online

We can also delete the content we have saved and used in the Outlook Online desktop application. Follow the points to do so.

Click the three ellipses on the top left page under the Insert option then click Quick Parts from the list of options.

Right-click the content then click Organize and Delete to remove the recently created email content in Outlook Online application.

Now Building Block Organizer page will open. Click the Delete option and click Close.

Delete Email content in the Outlook Online

It will ask for the confirmation. Click Yes to delete the email content.

Now if you are checking for the email content, it will not be available in the Outlook application. Click the three dots -> Quick Parts. Now no content will be available on the Quick parts to use the email content.

This is how we have to delete the created email content in the Outlook online desktop application.

Conclusion

I hope this tutorial helps you out in saving and using the Email content in the Outlook Online desktop application. For task management, this Microsoft Outlook feature will be very helpful. However, it’s important to manage our email content efficiently to prevent inbox overload and make sure that you can find what you need quickly.