How to Convert Text to Table or Viceversa in Outlook Online

Have you tried how to convert text to table and table to text in Microsoft Outlook? This is the right page you have landed to check out how to convert text to table or vice-versa in Outlook Online.

Converting text to Outlook or vice-versa is for the alignment, editing, alignment or to reduce the space in Outlook Online. I had the requirement in the team to change the entire text to the table format so that users could read without difficulty.

Here is my tried method in Microsoft Outlook to convert the text to a table. Even though table to text is not my requirement I tried that method as well. Go through this tutorial to check on your own.

Table of Contents

Convert Text to Table in Outlook Online

Here we go about how to change the text to a table in the Microsoft Outlook Online desktop application.

Open Microsoft Outlook from the desktop application.
As usual, click New Email from the Home page of the Microsoft Outlook desktop application.

Keep the cursor in the body of the email, and make sure you have already text typed in the body of the email of the Outlook Online desktop application.

Text to table in Outlook Online application

Now select the text in the body of the email then click Insert ->Table -> Convert Text to Table.

Before changing into the table, make sure you have kept commas everywhere so that the table will generate properly.

The Text to Table page will appear. Give the Number of columns you want, give Auto in the Fixed column width, Separate text at is Commas and finally click OK.

Convert text to the table in Outlook Online

Now the text will be changed into the table format in the Outlook Online desktop application.

This is the way to change the text to the table in the Outlook Online desktop application.

Benefits of Converting Text to Table in Outlook Online

Converting text to the table has many advantages, below are the major benefits of using this Microsoft Outlook feature.

Improvement in Formatting – It will show the information in a structured format so that the user can read easily and quickly thus making time consuming as well. We can present the data in a neat manner.

Proper Alignment – If the information is in tabular format, the numbers, and text will be aligned properly. The client or team members can read the important information at once if it is in table format.

Easy Editing – We can edit the table easily in Outlook Online. We can add or remove rows and columns, change cell sizes, and apply formatting options such as bold or italics to specific cells. This will make it simpler to maintain the content of our table in Outlook Online.

Effective Data Presentation – The data can be presented effectively if it is in table format. The user can see visually if we are sending the profits things in the table. Reading paragraphs is quite difficult so presenting in a tabular format is better.

Convert Table to Text in Outlook Online

Similarly, we can convert tables to text in the Outlook Online desktop application. Follow the below points to do so.

Open Microsoft Outlook on the desktop application.
As usual, click New Email from the Home page of the Microsoft Outlook desktop application.

Keep the cursor in the body of the email, and make sure you already have a table in the body of the email of the Outlook Online desktop application.

Click the Layout option at the top of the page, and click the three dots or ellipsis to see the option Convert to Text.

Once you click Convert to Text, then click Convert to Text page will appear. Choose Paragraph marks and click OK. You can choose any of the options you want.

Table to Text in Outlook ONLINE APPLICATION

Now the table will be changed into a paragraph in the Outlook Online desktop application.

Table to text in Microsoft Outlook Online

This is how we can convert tables into text in the Outlook Online desktop application.

Benefits of Converting Table to Text in Outlook Online

Converting tables to text also has some advantages. Let’s discuss what are they in the below points.

Simplification – Sometimes the information present in the table will be large and not understandable. Due to that reason, we can use the text format and make it short.

Accessibility – The table format will not display properly to the clients at some times. It may be due to several reasons so it will be better if we make it short in the text.

Easy Copy Pasting – Converting a table to plain text can be advantageous if we want to copy the content and paste it into other applications or words without the table structure.

Reduced File Size – The table will occupy more file size if the data or information is more. So changing the table to text will reduce the file size in the Outlook Online application.

Conclusion

Converting text to a table and vice-versa in Outlook Online depends upon the users. You only know wherever the table requires and text is required. So based on your requirement you can use it. Both have some benefits and disadvantages.