How to Use Chart in Outlook Online

Are you aware of the Chart feature in Microsoft Outlook? This tutorial is for you to see how to use Chart in Outlook Online.

A chart in Outlook Online is used to show the information for the network analysis and data analysis. In the organization, it is easy to show the information in graphical representation instead of writing in paragraphs.

Sometimes I might have to show information regarding financial things or percentage of profit things or employees ratio. For that, I will use the Microsoft Outlook feature of the chart option. Here I will show my tried and worked method of using charts in Microsoft Outlook.

Use Graph in Outlook Online

Follow the below points carefully to use the different varieties of charts in the Outlook Online desktop application.

  • Open Microsoft Outlook on the desktop Outlook application to use the chart option in Outlook Online.
  • Click New Email on the Home page of the Outlook online desktop application.
Graph in Outlook Online
  • Click the Insert option to see the chart feature in the Outlook online desktop application.
Graph in the Outlook Online
  • Click the three dots or ellipses to see the Chart option. Click on that to proceed further steps.
Chart in Outlook Online
  • Once you click on the Chart option, the Insert Chart page will appear. Click the particular chart and click OK.
Chart in Outlook
  • Once you have selected it, the chart will appear like the below image.
Chart in Outlook Online application
  • We can modify the chart of the text as per our requirements. Here I have changed as per my needs.
Chart in Microsoft Outlook
  • Click the Line in the Insert Line page to get a line chart in the Outlook Online desktop application.
Chart from Microsoft Outlook
  • For the Pie chart, we can click Pie to get the chart in the body of the email. Here also we can modify the text.
Chart from the Outlook Online
  • If the construction team or any other team wants to show it in the Area, they can use the below model graph.
Chart in Outlook
  • If the user wants to show in an x and y axis then they go for the below image.
Chart from the Outlook Online
  • For weather forecasts or weather predictions, we can use the map to show our results.
Microsoft Outlook chart feature
  • For the bar chart, we can use the below image to show our output.
Bar Chart in Outlook
  • If the user works on the stock market or the user wants to show the result on stock, click the Stock option to get the below results.
Stock Chart in Outlook
  • People looking for the site should know about the surface value. For that, Microsoft Outlook has the Surface chart.
Surface Chart in Outlook
  • For the satellite communication thing, the user wants to detect the location and show the results, they can use the Radar chart in Outlook Online.
Radar Chart in Outlook Online
  • For marks in the schools, colleges, or any improvement results in Outlook, we can go for the histogram chart in Outlook Online.
Histogram Chart in Outlook Online
  • To compare the different sets of data we can use the Box & whisker chart available in the Microsoft Outlook online application.
Box & whisker chart in Outlook
  • A waterfall chart can used to show the net value or how the amount will be in your account at the start of the month and end of the month.
Waterfall Chart in Outlook
  • The Funnel Chart can be used in the Human Resources department to maintain the chart for recruitment, count of employees, etc.
Waterfall Chart in Outlook
  • A combo Chart is used to compare the two sets of data, with different categories over a period of time to show the connection or relationship between the data.
Combo Chart in Outlook

These are all the Chart types in the Microsoft Outlook Online desktop application.

Reason for Using Chart in Outlook Online

There are several reasons to use the chart in Microsoft applications. Coming to Outlook below are the major reasons to consider.

Data Comparison – Charts allow us to compare data points quickly, helping you and your end user to identify trends, patterns, and anomalies in the data.

Data Clarity – Charts can simplify complex data sets, making it easier for others to brief the information you are sharing. This can be exclusively helpful when conveying statistics, financial data, or project timelines.

Time-Saving – Instead of describing complex data in lengthy paragraphs, a well-constructed chart can convey the same information more efficiently, saving time for both the sender and the recipient.

Accessibility – Many modern email clients are compatible with viewing charts, ensuring that your recipients can access and understand the information you are sharing.


Charts in Outlook Online can simplify complex data, making it easier for recipients to get key insights at a glance. Moreover, they enable you to present information in a structured and organized manner, which can boost the overall efficiency of your email communication.

Make sure to choose the right chart type to suit our data, keep the design clean and uncluttered, and ensure that your charts are accessible to all recipients.

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