Google is familiar and known by everyone. Google has taken the entire online world. Starting from cloud services, emails, and search engines to file sharing, Google is literally ruling the digital world. Among all the excellent products by Google, Google Drive is an amazing one.
If you are using your phone or desktop, Google Drive lets you upload, store, and share files with other users globally. But still, you will think about how much the security in Google Drive is. To help you get rid of stressful situations, we have come up with some fantastic tips ill tell you how to secure Google Drive.
How Safe is Google Drive?
- All the files uploaded to Google Drive are kept in entirely secured and encrypted data centers. 256-bit SSL/TLS encryption is used by Google to secure the transferring files. For the files that are stored on the servers, Google uses 128-bit AES keys.
- When Google stores your files on the drive, the file content is broken into several smaller bits. Each bit is well-encrypted with strong security keys to hide your information while transferring.
- Even if the hackers try to hack any single file, they have to decode the encryption to gain access to your data. It shows that your Google Drive is secured.
- But even you don’t know when you are going to face loss of data while hackers try to attack the files.
- This is the reason we will now be listing some incredibly good tips that you can follow to secure your Google Drive.
How to Secure Google Drive Using Two-Factor Authentication
- Two-step verification is a simple and easy way to secure Google Drive. On activating two-step verification, another level of security layer will be created for any user who tries your password.
- If anyone tries to enter a password, then the code will be sent by Google to your phone through a text message. Immediately you will know someone is trying to open your account.
For these two-step verifications, no need to spend too much of timings.
Share Files Carefully
You have to be cautious when sharing files in Google Drive because doing so significantly expands the list of people who can access them. If you need a reminder of the basics, see how to manage shared files on Google Drive.
You should only share files and folders with designated individuals who require access, whenever at all possible. It is convenient to choose to share with anyone who has the link, but remember that anyone who receives the link is free to share it with as many people as they would like.
Regularly review shared Documents
It’s not always necessary for someone to have access to a file you shared with them in the past. It’s a good idea to routinely review the Google Drive documents you have shared and take away anyone’s permissions who doesn’t require them
There is no way to view every file you have shared on Google Drive in one location. The advanced search lacks a filter for this, and the Shared with Me feature only displays inbound shared files rather than outbound ones. Because of this, you can only verify who you’re sharing a file or folder with by accessing its sharing menu.
We suggest using WhoHasAccess, a third-party solution, as this is time-consuming. This free utility looks through your whole Google Drive.
How to Secure Google Drive with Data Encryption
Google encrypts the stored data on its servers. But, you too can encrypt the data on your own systems before uploading it to the Drive. Third-party apps like Boxcryptor and Cryptomator are the best to encrypt the files easily.
Though you have to experience a few difficulties in encrypting the files as the procedure of doing so is a bit complex, in the end, it will all be worth it, especially if you have some confidential and sensitive information that you can not afford to get hacked.
How to Secure Google Drive Using Endpoint Management
Endpoint management gives you the liberty to have control over and closely monitor all the other devices that are accessing the data of your entire GSuite.
Just by concentrating on one central location, you will gain the power to change the screen locks, delete something that is highly confidential, or block access to anyone from the desktop sessions.
You will also be able to have a look at who is logging in, the time of logging in, and what activities the people are doing after accessing your file. Endpoint management lets you make more consolidated decisions regarding data security.
How to Limit Application Permissions to Secure Google Drive
- To secure Google Drive, make sure what permissions you are granting to other users at the time of sharing a file. You may transfer the files by sending links to the people.
- Sharing the files by email is a good option as then you share the file only with a particular person. Besides, you can also ascertain the role of the recipient as a viewer or an editor.
- While sending a link, make sure to whom you have to send it. Share the link with only those people whom you wish to view it.
- You can also restrict the files from getting shared, downloaded, printed, or edited. In this way, you get to have control over the file’s access. The security of the file is strengthened to a great extent by curbing the app permissions.
Avoid Using Google Drive for Private Files
Even though there are many ways to secure the files you upload to Google Drive, you shouldn’t store anything extremely private there. Google protects your data with industry-standard encryption, and you can further secure it by following the advice provided above. However, you cannot ensure the security of files you place on another person’s server.
It’s not very risky to store vacation pictures, blog drafts, or unused Google Sheets files in Google Drive because they wouldn’t be dangerous to expose. However, you shouldn’t upload sensitive data (such as passwords or backup codes) or documents containing personal information like your Social Security number if you want the highest level of security. If they were, those would do a great deal more harm.
Frequently Asked Questions
1. Is Google Drive safe?
Yes, Google Drive is safe. But, to get extra security, go for the following set-ups.
- Two-factor verification
- File encryption
- SSL encryption
- TLS standard encryption
2. Are my files on Google Drive safe from hackers?
Google Drive is mostly safe from hackers. This is because it offers native file encryption, two-factor authentication, and various safety tools in Endpoint Management.
3. Can you password protect the Google Drive files?
No, Google Drive doesn’t have the option yet to protect the file with a password. What you can do instead is restrict the permissions to prevent the duplication or alteration of the file.
Now that you know how to secure Google Drive, all your files will be safe from the hacker’s intervention.
Google Drive, in itself, is quite a safe platform. So, you really need not worry about things much. But, even if a minor percentage of unsafety stays, you can cover those up by adopting the methods we suggested above.
So, get set to modify the safety settings and stay relaxed.
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I am Kirithika and a senior technical content writer expertise in using various Microsoft and Google tools like OneDrive, Outlook Online, Word Online, Microsoft Forms, Microsoft teams, Google Drive, etc. I love to share how-to tutorials, tips, and tricks on these tools. From last 5 years, I am trying to serve various clients across the United States of America. Check out more on About me page.