How to print Word document with background image?

Microsoft word has several options when it comes to editing and sharing documents. You can add background color and images to the documents you are working on and a lot more. But, when it comes to printing these documents have you noticed that the background image is missing? Here is how to print word document with background image.

To print a word document with the background image or color start by opening the document in the desktop version of Word online. Once the document is open start by clicking and opening the File menu from the top ribbon. You will not need to go to options and check the Print Background Colors and Images.

How to print word document with background image?

If you have created a document on word online and need to print it you can easily go to print in the File menu. This way the document you have created will be printed.

The situation is a little different when it involves a background image or color. This section takes you through how to print word document with background image.

• Start by logging in to Office online. Here you will need to choose word online to view the documents created and shared on word.
• Once you have the document download it to the computer you are working on.
• The desktop version of Word has more features compared to word online. you can create documents in both but the editing and formatting options on the desktop version are better.
• After the document is downloaded you can double-click on it to open it.

• Once the document is open click on File in the top ribbon.
• You will have an extended menu on the left and a few options on the right.

• Scroll down till you find More.
• Click on More and you can select Options
• You will now have a popup menu

• The popup menu comes with many options when it comes to formatting and other settings. Start by clicking on Display on the left.
• You will see the Printing options section on the right.

Under the printing options section, you have different specifications to choose from.

• Select Print background colors and images
• After there is a tick against the options click and select OK.
• You can now print the document by using the Ctrl + P keyboard shortcut or from the File menu.

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How to print word document with background color?

When using a windows system you can print documents without any hassle unless you need to include the background color. Here is how you can make a few adjustments to the printing options and you will be able to print the background color with ease.

• Download the document you would like to edit from the Office online website or retrieve it from one drive.
• Double-click to open the document
• Click on File in the top ribbon of the document
• Go down to the bottom of the list to find More
• You will now have two options on the right, Feedback and Options
• Click on and select Options for a popup menu.
• Select Display to see formatting options on the right
• You will see a section called Printing options.
• Select Print background colors and images
• Select OK
• You can now print the document as usual and this time it will print the background color as well.

Read How to change background color on word online page

How to print word documents with background color and images on mac?

While working on word online documents on Mac systems you can edit and share documents online without any hassle. the only issue that you will face is while you try to print it.

You will notice that the content of the document prints as it is but when you add background images and color to the dynamics there is an issue.

For this, you will need to download the document and use the desktop version of Word online. Here is how it is done.

• Login to Office online. Files created on word online can be accessed from here. You can also use the same credentials to log in to one drive. All files created and shared using office online are saved on the drive.
• Click on the three dots near the name of the document and select the download option.
• You can also use the download button on the top of the screen.
• Once the file is downloaded you can access it from the downloads section on your Mac device.
• Double click on the document to open it
• Click on File on the top right corner in the top ribbon
• You will see that the document is replaced by an extended menu with options on the left and descriptions and sub-options on the right.
• Go down to find More… under Account.
• You will now have two sub-menus on the right Feedback and Options. Click on and select Options.
• A popup menu with various options will open on your screen
• Click on Display on the left. you will now have various sections on the right including Page display, Formatting marks, and Printing options
• Go to the Printing options at the bottom of the menu. Here you will see options pertaining to what you can print and what can be left out. Checked boxes indicate selection.
• Select Print background colors and images.
• Click on OK to save your preferences.

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How to print word document with background color on Mac?

When trying to print the background color while working on a Mac system here are the steps you can follow.

• Login to Office online or One drive and download the document you would like to edit.
• Double-click on the name to open the document
• Once open, click on File in the top ribbon of the document
• You will have a list of options on the left of your screen. Go down to the bottom of the list to find More
• Click on more and you will have two options on the right, Feedback and Options
• Click on and select Options for a popup menu.
• Select Display from the list to see formatting options on the right
• You will see a section called Printing options.
• From the various options available select Print background colors and images
• Select OK to close the menu and save the changes made.

How to print from a Mac device?

Once you have selected the Print Background Colors and images options you can go ahead and print the document. Follow these steps to print the word online document on your Mac system.

• Use Command + P on your keyboard as a shortcut to open the print menu.
• You can also click on File and then select Print from the options available.
• Once in the menu select the printer from the devices connected and select print.

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Frequently asked questions

In conclusion

Editing and formatting documents are convenient while working on Microsoft word. You can share documents using word online. But when it comes to printing the background color and images used in the documents it is better to use the desktop version. A few changes to the settings and you can print without stressing about missing out on details.

This article took you through details on how to print background color and images in Word for both Windows as well as Mac.

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