How to Make an Email Group in Outlook Online? [4 Ways]

Don’t know how to create an email group in Outlook Online? You have reached the correct destination to check how to make an email group in Outlook Online?

Creating an email group in the Outlook Online application is definitely useful and helpful for your team to send messages to the same group of people. Since we don’t need to add group members each time, we send the messages.

Email groups in Outlook Online are great places to share information among team members in an organization.

Getting started with Outlook Online email group is easy. Here are the things I am going to explain about. Let’s see in a brief manner.

How to create a group email in Outlook Online from Mac
How to create a group email in Outlook Online from a Browser
How to create a group email in Outlook Online from Windows
How to create a group email in Outlook Online from a mobile

Table of Contents

How to Create a Group Email in Outlook Online from Mac

Creating a group email in Outlook Online from Mac OS is possible and also simpler. Let’s get started to check the forthcoming steps.

Step-1

Open the Microsoft Outlook application from the Mac operating system to create a group email in Outlook Online.

Step-2

In this step, go to the navigation bar and click People to create an email group in Outlook Online.

Step-3

Select Home > New contact list from the top of the navigation bar to create a new group.

Step-4

When the contact group window appears, create a group name for your list of contact details.

Step-5

Click Add below the navigation bar and choose the members using their email addresses to add to the contact list.

Step-6

After selecting members and finishing click Save & Close and the member’s box will disappear.

We can add multiple contact details to our group at a time in Outlook Online.

Group Name – Create a unique name to create a group. After the name is created the relevant email id is provided, if it’s not shown or not suggested the group name then the group name is already in use. So, we have to create another group name (Once the group name is created, we cannot change the name).

Description – We can create a description for the group name but still, it is optional, that is for user understanding purposes. These descriptions words will be included in the welcome email when others join the group. Type the member’s email address or we can choose from the contact list. We can also add people as a guest which is from outside organizations in the email group of the Outlook Online application.

Privacy – Groups are created in private by default. This means only authorized persons can see what is inside the group mail. Other members who are not approved are not able to see what is inside the group.

Public – Always select Public where anyone within the organization views their content and can become a member.

Private – Select Private for creating the group where membership requires approval then only group members can view the group content.

Classification – Choose a classification option depending upon your requirement which has an organization setup.

Click Create, you will receive a welcome email from the newly created inbox.

Hence, following the above steps we can group emails in Outlook Online for Mac.

How to Create a Group Email in Outlook Online from Browser

Distribution lists are different from the contact group. Now distribution lists are renamed as a contact groups. It is used to send an email message or meeting invitation to all the persons at once.

Step-1

Go to the Microsoft Outlook application web app from a browser such as Chrome, Safari, Internet explorer, or Firefox to create an email group in Microsoft Outlook 365.

Step-2

Click on the Contacts icon from the left side of the Outlook application on the Home page.

Contacts in Outlook to create email group

Step-3

Click on the arrow icon which is beside the New contact button and simultaneously select New group then click Create a new group from the menu.

Step-4

Once the dialog box opens, type the contact Group name and Description in the respective fields. Then click Create option to proceed next.

Step-5

Type the email address of the concerned person or the name of the contacts which supposed to be added to the email group. Once you are selected the contacts to add to the group then click Add.

If we are the owner of the group, we can easily find the groups that we have created. See by just clicking on the three lines on the page and moving to Groups–>Owner.

Hope this above method was helpful for you to create a group mail in Outlook online from your browser.

How to Create a Group Email in Outlook Online from Windows

Here’s how we can easily create a group email in Outlook online from Windows.

Step-1

To create a new group in Outlook online, open the Outlook application and click the people icon under the File tab on the left side of the Home page.

Step-2

Alternatively, we can create a group by selecting New mail and clicking Group under the Home page in Outlook Online from Windows.

Step-3

In this, Create Group page will appear, we can give the group name and Email address with a Description, and at last click Create.

Step-4

Once we created the group, the next step will ask for adding members under the Add Members in Outlook Online.

Add members in email group Outlook Online

Step-5

The group has been created under Private mode in Outlook Online from Windows.

In Windows, we can create an email group in Outlook Online by the above simple and standard method.

Check: How to Get Outlook Online Notifications on Mac? [7 Different Ways]

How to Create a Group Email in Outlook Online from a Mobile

Creating a group email in Outlook Online from the mobile application is also an easier and few-step process. This will be applicable for both iOS and Android as well since the steps and screenshots are the same.

Step-1

Open the Outlook application app on iOS or Android mobile.

Group in email Outlook Online from mobile

Step-2

Click the profile icon which is at the top left corner and also click Groups from the menu.

Step-3

Click the Create Group icon which is in middle to create a group in Outlook Online from the mobile application.

Step-4

Give the Group Name and also click Add Members if you want to add more members to the group then tap Create which is at the top right corner.

Group name and members in Outlook Online from mobile

Step-5

For adding members tap on that (Add Members) and add the required person then hit Create.

Group member in email Outlook Online from iOS

After creating the group email in Outlook Online, we will receive a welcome email in the Outlook Online application.

End Point

Coming to the conclusion, I have explained everything in creating a group email in Outlook Online. Follow the steps carefully and try all from the browser to the mobile app.

I trust this article helps you out creating a group email Outlook application and cleared out your doubts while facing difficulties.