Trying to create a template and use it in Microsoft Outlook? Check out this tutorial on how to create and use templates in Microsoft Outlook.
Microsoft Outlook is everyone’s favorite email service. Email templates may be one of the developed features in Microsoft Outlook but making one in Outlook is absolutely easy and few-step process. Let’s get started to see more about this.
How to Create Template in Microsoft Outlook Online Desktop Application
Initially, we will see how to create a template before using it in a Microsoft Outlook online desktop application.
Step-1: Open Microsoft Outlook in a desktop application.
Step-2: Click New Email to create a template in the Outlook Online desktop application.
Step-3: Type the messages you want and click File to save the email in Outlook online.
Step-4: Click Save As and save wherever you want to save on your PC.
Step-5: Choose the location and choose the Outlook Template in the Save as type column then click Save to create the template in Outlook online. Once saved close your email.
This is how we have to create a template in the Microsoft Outlook online desktop application.
How to Use Template in Outlook Online
Once you have created the template, it’s time to use the template in Outlook Online.
Step-1: Click New Email -> More Items -> Choose Form in the Microsoft Outlook Online desktop application.
Step-2: Click UserTemplates in File System on the Choose Form page and click Open.
Step-3: Now choose the template you have created and click Open. Here my template name is Monthly meeting.
Step-4: Now the template that has been created in the Microsoft Outlook online will be shown once we click Open.
This is how we can use the template in Microsoft Outlook online in desktop applications.
How to Edit Template in Microsoft Outlook Online
Let’s see how to edit the template which we have created and used in Microsoft Outlook online.
- Click New Email -> More Items -> Choose Form in the Microsoft Outlook Online desktop application.
- Click UserTemplates in File System on the Choose Form page and click Open.
- Now choose the template you have created and click Open. Here my template name is Monthly meeting.
- Now the template that has been created in the Microsoft Outlook online will be shown once we click Open.
- Now instead of sending, go back to save by clicking the File -> Save as option. Edit the template name you want to change and click Save.
- Click New Email -> More Items -> Choose Form in the Microsoft Outlook Online desktop application.
- Click UserTemplates in File System on the Choose Form page and click Open.
- Now choose the template you have edited and click Open. Here my edited template name is Monthly meeting note.
- Once you click the edited template name, the same message that you have created before will show in Microsoft Outlook Online.
This is the method to edit the template in the Microsoft Outlook online desktop application.
Conclusion
From this, we have learned how to create templates and use them in Microsoft Outlook online. Also, this tutorial touched upon how to edit templates in Outlook as well. The template is a mandatory thing if we are sending the same message in Outlook email.
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I am Kirithika and a senior technical content writer expertise in using various Microsoft and Google tools like OneDrive, Outlook Online, Word Online, Microsoft Forms, Microsoft teams, Google Drive, etc. I love to share how-to tutorials, tips, and tricks on these tools. From last 5 years, I am trying to serve various clients across the United States of America. Check out more on About me page.