How to Backup Google Drive to an External Hard Drive

Have you tried backing up your files from Google Drive to a hard drive? Check out this tutorial to see how to back up Google Drive to a Hard drive. We are all familiar with Google Drive is one of the most popular cloud storage platforms out there. It makes it quite easy to automatically take backups of your photos, files, and other data.

Even though Google Drive is quite safe and secure, it is a good idea to take a backup of Google Drive to an external hard drive. After all, it will add a layer of security while making it quite easy to transfer files without an internet connection.

Continue reading to see the methods.

How to Backup Google Drive to an External Hard Drive

There are many methods to follow to back up Google Drive. Here are all the methods explained below.

1. Using Google Drive Web Application

The first and foremost step is to take a backup of Drive by using a web application. Since this is a simple technique that doesn’t require to download any application.

Follow the below steps to do so.

  • Open your web browser.
  • Move to Settings > Download Settings and set the external hard drive location as your default download location.
  • Now, go to the Google Drive webpage and log in using your Gmail credentials.
  • Here, select all of the files and right-click to select the Download option. While there is no option to select all the files at once, you can use the keyboard shortcut CTRL + A.
  • After that, Google Drive will start compressing the files.
back up google drive to a hard drive
Back up Google Drive to a hard drive

Once the compressing process is done, the download process will be initiated. This is one of the easiest methods to take a backup of your Google Drive to an external hard drive.

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2. Using Google Drive for Desktop App

If you have a desktop application for Google Drive, you can go for this method. This method is even easier than the previous one.

You just need to follow these simple steps.

  • Connect your hard drive to your computer.
  • Open the Google Drive folder on your PC.
  • Select all the files inside the folder.
  • Right-click and select the Copy option.
  • Open your hard drive, right-click anywhere, and select the Paste option.

All of your Google Drive files will start downloading to your external hard drive. Alternatively, you can drag and drop the My Drive to your external hard drive.

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3. Using Google Takeout

Google Takeout is an excellent feature provided by Google will allows you to export data from different Google products including Google Drive, Photos, and more.

By using this feature, you can export all your data on Drive to a local system or external hard drive.

The process to export Google Drive data using Google Takeout is pretty simple. All you have to do is follow these simple steps.

  • Go to the Google Takeout page and log in using your Gmail account.
  • By default, it will select all of the options. You have to deselect all select the Drive option only and click on Next Step.
backup google drive to external hard drive mac
can you back up google drive to a hard drive
  • Next, Choose file type, frequency, and destination. Select the Send download link via email option as the Delivery method, Export once as frequency, and .zip as the file type.
How to Backup Google Drive to an External Hard Drive
How to backup google drive files to external hard drive
  • Click on Create Export.
  • You will get a direct download link of all Gdrive files in your email.
  • Open that link and you have to download your Files option to start the download process.

Once the download is completed, you can unzip the files and folders and copy them to the external hard drive. The Google Takeout feature isn’t that popular because it has a few limitations.

For example, this feature doesn’t let you download shared files. If you want to back up shared file data, you have to do that manually.

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Backup Google Drive using Google Vault – Only for Google Workspace users

Use Google Vault to take a backup if you are a Google Workspace user. It is a great tool that retains all users stored in Gmail, Drive, Groups, and much more.

The best thing about Google Vault is that it holds the user data even when the user has permanently deleted files from their Google Workspace account.

Even if you have deleted some files from your Google Drive, you can recover them using this tool. However, you have to enable it in the retention settings.

To take a backup using Google Vault, you have to follow these simple steps.

  • Go to the Google Vault webpage and log in using your Google Workspace account.
  • Select the Retention option from the left sidebar.
  • Next, click on the Drive option to edit the retention policy.
  • Check the option “Set a default retention rule for Drive”.
  • Next, for the duration setting, select the Indefinitely option and save it.
how to backup google drive files to external hard drive
google drive backup to an external hard drive
  • Now, head back to the Google Vault homepage and click on the Matter option.
  • Select a matter you want to export data from and click on Search
  • Now, select Drive as the Service, and tap on the All Data option as Source.
  • Once done, click on Export.

Enter a name for the Export. Avoid using special characters as they may prevent you from downloading exports. Now, you can go to the Export tab.

Once the export process is completed, you will be able to see the green checkmark, and the Download button will be visible. Click on the Download button to initiate the download process.

Conclusion

Even though Google Drive is quite secure, taking a local backup can always be a great idea to save yourself from harmful situations. Therefore, if you are planning to take a Google Drive backup, the guides mentioned above will surely help you. 

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