How to Back Up Google Drive Files

Are you aware of Backup files in Google Drive? If not, check this simple tutorial to learn how to back up Google Drive files.

It is better to have a copy of the important files in a safe location like a hard disk or somewhere that is safe.

It is important to have a backup especially when you might not be able to access them in need. As a frequent Google Drive user, I forgot to keep a copy of the important file, and accidentally I deleted the original file as well.

I tried to back up the file which is mandatory for me and found the file finally. Here I shared my experienced method of backing up the file in the Google Drive application.

Why Backing up Important in Google Drive

We cannot depend only on one copy of the important files, things go wrong and you may miss the files or accidentally have your team member delete the files. Files syncing with the desktop have also gone damaged.

There is a possibility of a virus attack as well if it is available in the online cloud storage.

It is important to keep the backup of the files to a hard drive or you can save it to another account also. Below are the main reasons to back up the files in Google Drive.

  • Backup will be easily accessible.
  • You will be open your files from your phone or in a browser anywhere.
  • Storing the files in another account is more secure.

How to Back Up Google Drive Files to an External Hard Disk

If the file size is small, then you can use a hard disk to take a backup and access it all the time. Since this is the best way to create a backup of Drive and keep it secured especially when you have confidential data on Drive. Follow the below steps to back up the Google Drive files.

  • Open the Google Drive application from the preferred browser.
  • Enter your details and log in. 
  • Now, select the files you want to backup manually by clicking the particular file and downloading individually. You also can press CTRL+A on Windows or Command-A on Mac to select all the files.
How to Back Up Google Drive Files
  • Now, right-click on the screen and download them all at once. 

Once the files are saved on your laptop’s hard disk, you can connect your external hard drive and transfer the zip file from your computer to the hard drive.  

This method is extremely simple and requires no special software to execute. The only difficulties you can face are your downloading speed and space on your hard disk.

However, you will need to manually repeat the same process every time you want to update the files or make any other changes. 

Read How to Backup iPhone to Google Drive

Using Google Drive for Desktop or Mac to Backup and Sync

You can download the Google Drive application on a PC by enabling you to back up and sync the data in real-time.

1. Mirroring Files

You can choose to either mirror or stream your files on Google Drive. Mirroring takes up more space as the files in your Drive are also downloaded and stored on your computer’s hard disk. 

There will be a special folder, and if you’re connected to the internet, whatever changes you make in that folder will be reflected on your Drive and vice versa. 

2. Streaming Files

Another method is streaming the files. When you stream a file that file is uploaded to the drive. It will not stored on the system’s hard disk.

If the particular file is made offline, the file will be downloaded and saved on the computer. You cannot access the files that you have not made offline if you don’t have an internet connection.

Once the backup is done, the system will not automatically sync files from the Drive to the system every time you log in to MAC.

You also pause the process from the taskbar itself or can change the folder location as well.

Read How to Automatically Backup Photos to Google Drive

Using Google Takeout to Transfer Your Content 

Here you can transfer the entire content of your Google Workspace account, which includes Drive and Gmail accounts.

  • Open Google Takeout.
  • Log in to your Google Account.
  • Click on Deselect.
Backup Google Drive files
  • Now, scroll down and select the option Drive.
Backup files in Google Drive
  • Make the necessary selection about the type of file and frequency.
  • Finally, click on Create Export.

This will create a zip file of all your Google Drive files and send it to your email or any other destination you have selected.

Read How to Backup Google Drive to an External Hard Drive


There are several ways you can transfer and backup the files present from your Google Drive. Moreover, some methods are much faster and more accessible than others. Use the one which you find the easiest and suits your needs the best.

You can do the same for all your devices whether you are using Windows or any other operating system. The process might be slightly different. But overall this is how you are supposed to backup any type of file on your devices from Google Drive.

You may also like the following Google Drive tutorials: