How to Add a Table in Outlook Online

Do you want to add the table in Outlook? Follow this Microsoft Outlook tutorial to check how to use tables in Outlook online.

In Microsoft Outlook the data or information can be conveyed through tabular format. Being in the organization, I was required to send the project details in the table format.

So here I am sharing my experience using a table in Outlook. Follow all the steps and see the changes.

Table of Contents

Create Table in Outlook Online Desktop Application

Below are the steps to create a table in the Outlook Online desktop application.

Open Microsoft Outlook in the desktop application to add the table.

Click New Email on the Home page of the Outlook online desktop application to add the table.

Click the Insert option and keep the mouse cursor in the body of the email so that the table option will be visible. Click Table and again click Insert Table..

Now choose how many rows and columns you want and click OK in the Insert Table page.

Now the table has been created in the body of the email in the Outlook Online desktop application.

This is the method to create the table in the Outlook Online desktop application.

Alternative Method

Below see the alternative steps to add a table in the Microsoft Outlook online desktop application.

Open Microsoft Outlook in the desktop application to add the table.

Click New Email on the Home page of the Outlook online desktop application to add the table.

Click the Table option and choose by clicking in the mouse itself by selecting rows and columns.

Now table has been created in the Outlook Online desktop application from the chosen rows and columns.

This is the alternative method to add the table in the Outlook Online desktop application.

Delete Table in Outlook Online Desktop Application

Once the table is created, if you want to delete then follow the below steps.

Open Microsoft Outlook in the desktop application to add the table.
Right-click the table and click the Delete Cells option.

Now click Delete entire row to remove all the rows in Outlook Online.

Click Delete entire column and click OK to delete all the columns.

By doing this, we can delete the whole table in the Outlook Online desktop application.

Format Table in Outlook Online Desktop Application

Once the table has been created, it’s time to enhance or format the table in the Outlook Online desktop application.

Once the table has been created, we can see the Table Design option. Below we can see the options such as Style Options, Table Styles, Shading, and Border Styles.

Based on our requirement we can use all the options in the table in Outlook Online desktop application.

Create and Delete Excel Table in Outlook Online Desktop Application

Below are the steps to create a table in the Outlook Online desktop application.
Open Microsoft Outlook in the desktop application to add the table.
Click New Email on the Home page of the Outlook online desktop application to add the table.

Click the Insert option and keep the mouse cursor on the body of the email then click the Table option and simultaneously click Excel Spreadshead to add an Excel table in the Outlook Online desktop application.

Now excel table will be added to the Outlook Online desktop application.

We can type in the Excel sheet and send it to the concerned person.

We can add a border also by right-clicking the Excel sheet and then clicking Borders and Shading it in Outlook Online.

If you want to delete the Excel table, then right-click again and click the Cut option to delete Excel in Outlook Online.

This is the standard method to add and delete an Excel table to the Outlook Online desktop application.

Create a Table in Outlook Online Web Application

Here we go on how to create a table in the Outlook Online Web application.

Open Microsoft Outlook from a browser such as Chrome, Safari, or Internet Explorer.
Click New mail in the Outlook Online Web application to add a table in the Outlook Online Web application.

Click the three dots or ellipsis in the top right of the Home page. Click Table and Insert Table..

Table created in Microsoft Outlook Online

Choose the Number of columns and Number of rows then click OK to add a table in the Outlook Online Web application.

Now the table has been created in the Outlook Online Web application.

This is the method to add a table in the Outlook Online Web application.

Alternative Method

Below see the alternative steps to add a table in the Microsoft Outlook online Web application.

Open Microsoft Outlook from a browser such as Chrome, Safari, or Internet Explorer.
Click New mail in the Outlook Online Web application to add a table in the Outlook Online Web application.

Click the three dots or ellipsis in the top right of the Home page. Click Table and choose the table directly by clicking on the mouse how many rows and column you want.

Now the table has been created directly in the Outlook Online Web application.

This is the alternative method to add the table in the Outlook Online desktop application.

Delete Table in Outlook Online Web Application

Here to check how to delete a table in the Outlook Online Web application.

Open Microsoft Outlook from a browser such as Chrome, Safari, or Internet Explorer.
Right-click the table and click Delete table to delete the whole table in the Outlook Online Web application.

Now the table will be deleted in the Outlook Online Web application.

This is the method to delete the table in the Outlook Online Web application.

Table Option is not Visible in Outlook Online

Sometimes, table option is not visible in the Microsoft Outlook application. It is due to the mouse cursor will not be in the body of the email. Make sure the mouse cursor is placed in the body of the email the table option will not be visible in the Outlook online application.

If the mouse cursor is not placed in the body of the email, (see the below screenshot) table option will not be visible, it will be blurred.

If we place the cursor in the body of the Email, then the table option will be visible.

Table option is not visible in Outlook Online

Why to Use Tables in Outlook Online Email

In emails, we have limited space to write moreover, people are using mobile phones frequently to check Email in Outlook Online.

Email tables help us to save space while communicating more information than text alone. It also helps users to compare data by means of visual organization, rather than simple explanation. This means we can show them in tabular format instead of typing in paragraphs.

Email tables can help increase employee engagement by summarizing important information. To make employees understand, create the table in a brief way to mark important things at the top. We can use email tables to improve the quality of our emails, but only if they are created and sent appropriately.

Conclusion

From this, you have learned how to use tables in Microsoft Outlook. This tutorial touched everything related to tables. Explained add and deletion as well. Follow each step and see the changes.