How to add line numbers in Word Online?

If you need to refer to a specific line in the document you do not need to count them, Word does it for you. Did you know that Word has a feature where you can add line numbers to the document you are working on? Line numbers can be applied and viewed in Print mode. Here is how to add line numbers in Word Online.

To add line numbers to a Word Online document open the document in the desktop application. You can do this by clicking on Editing and selecting open in desktop app. Click on Layout in the top ribbon of the document. Click on Line numbers > select the format.

How to add line numbers in Word Online?

Word Online does not have all the advanced features available in the desktop application. Therefore, you will need to open the document in the desktop version to add line numbers. Follow these steps to get it done.

  • Go to the Word Online document you would like to add line numbers to. Click on Editing in the top ribbon
  • You will have a dropdown menu
  • Click on open in desktop app

You will now have the document open in the desktop application. From here, you can add line numbers to a part of or the entire document.

How to add line numbers in Word Online?
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  • Click on Layout in the top ribbon of the document
  • You will see Line Numbers under it with an arrow
  • Click on the arrow for a dropdown menu
How to add line numbers in Word Online?
word online line numbers

The menu has various options here is what these options mean

  • None – No line numbers will appear in the document
  • Continuous – Line numbers will run through the document from start to end
  • Restart each page – Every page will have line numbers starting from 1
  • Section – Each section will have new line numbers
  • Suppress for Current Paragraph – The entire document will have line numbers except for the current paragraph or the paragraph that has the cursor.

Line number options

Apart from these options you also have Line number options that give you additional options. Here is an overview of these options.

  • Click on Line number Options
  • You will have a popup menu. Here you have two options Margins and Layout
How to add line numbers in Word Online?
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  • Click on Layout
  • At the bottom, you will see an option Line numbers. Select it

You will have a popup menu

How to add line numbers in Word Online?
word online line numbers

You will not be able to make changes to the menu unless you check the box next to add line number.

How to add line numbers in Word Online?
word add line numbers

Once you check the box you will have other options

  • Here you can specify what number you would want the line numbers to start at.
  • You can also specify the distance you want the numbers to start. By default, it is ar Auto but you can either increase or decrease it using the arrows.
  • You can also specify the numbering restarts at each section, or page, or is continuous.

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Why are the line numbers not showing in Word?

Line numbers are not a default option in Word, hence you will not see them while you start typing. To activate line numbers you will need to switch to the desktop application and then go to layout.

  • Once in layout, you can click on the line numbers option, that’s in the page layout section.
  • You will have a dropdown menu.
  • Choose the option that fits your document the best

You will now have line numbers added to the word online document.

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How to change the font size of line numbers in Word?

When line numbers are added to Word documents the format or the style is the same as the selected paragraph. This being said even if you change the font style or size of the text in the document, the line numbers remain the same. There is no direct way to change the style, here is an alternative.

  • Open the Word document you would like to work with.
  • For Mac click on Format in the top panel
  • For Windows, you can use the keyboard shortcut Alt + Ctrl + Shift + S
How to change the font size of line numbers in Word?
add line numbers in Word Online
  • From the dropdown menu click on Style
How to change the font size of line numbers in Word?
add line numbers in Word Online
  • Under Styles, you will see a list. Scroll down till you find Line number
  • Select
  • Click on Modify
How to change the font size of line numbers in Word?
word add line numbers
  • You will have a Modify Style menu
  • Under the preview you will see a section titled style, this gives you an overview of what the line numbers style is based on.
  • Use the formatting section to change the font style, size, and other details.
How to change the font size of line numbers in Word?
word add line numbers
  • To make changes click on the option, for example, if you need to change the font click on the font section.
  • You will have a dropdown menu
  • Choose the option that you want
  • Once you have made the required changes click on OK

How to add continuous line numbers in Word?

Line numbers can be added to Word documents in different formats. This section takes you through how to add continuous line numbers to the document.

  • Locate and open the word document you would like to format
How to add continuous line numbers in word?
add line numbers in Word Online
  • Click on Layout in the top ribbon of the document
  • You will find Line numbers just below. Click on Line numbers
How to add continuous line numbers in word?
add line numbers in Word Online
  • Select Continuous from the dropdown menu.

You will now have continuous line numbers throughout the document.

How to insert line numbers in Word table?

When you want to insert line numbers to a selected section in this case a table, all you need to do is select it. Here are the steps to follow to insert line numbers into a table in Word.

  • Locate and open the document you would like to work with
  • Scroll through the document and locate the table that requires line numbers
  • Select the table by clicking on the first cell and dragging the click without releasing it.
  • Once the table is selected go to Layout in the top ribbon of the document
  • Click on Line numbers
  • You will have a drop-down menu. Click on Continuous.

Your table will now have line numbers

Conclusion

This tutorial took you through how to add line numbers in Word Online. It also looked at how to add continuous numbers and the other formats of line numbers available. Lastly, it took you through how to add numbers to tables and how to change the font and other specific details of line numbers.

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